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How to become a Beneficiary Of The 2011 Grocery Charity Ball

Applications to be a beneficiary of the 2011 Grocery Charity Ball are now open to any bona fide New Zealand-registered Charitable Trust.

If you would like to be considered as the Beneficiary Charity for the 2011 Grocery Charity Ball please fill out the preliminary application form located below. Before doing so please read and familiarise yourself with the expectations of the Beneficiary Charity listed below. Click here >>>

If you have any questions about this application whatsoever please do not hesitate to contact us through one of the following methods:

Preliminary applications close at 5.00pm on Friday 29th October 2010



Preliminary Application

Please complete ALL the details on the form below.

 
Name of your Charitable Trust
 You must be a bona fide New Zealand-registered Trust
Name of Website
 So that we can find out a little more about you
Key Contact Details
 Name
 Phone
 Email
 This is the person we will communicate with regarding this application
Brief description of what your Charity does
 Please provide a short one paragraph description which encapsulates what you do
Annual income of your Charity$
 Just provide a rough estimate of your Charity's annual income
Source of Income % Government
 % Supply Contracts
 % Commercial Sponsorship
 % Trust Grants
 % Donations
 % Other
 Just povide a rough percentage mix of your income (Total=100%)
Number of full time employees
 Approximately
Brief description of what the funds raised at the Grocery Charity Ball would be used for
 Please provide a short one paragraph description (This is indicative only. It is not a commitment to use the funds in this way on your Charity's behalf)
If multiple pledges of $1500-$2500 are raised at the Grocery Charity Ball, is there a specific way that these could be used?
 Eg. You need to buy 25 laptops. Or you need to send 40 people on a course.
Include any other information that you believe might be relevant in supporting your case
 Please limit to one paragraph.
I have read and understood the Expectations of the Beneficiary Charity as outlined below.

Please tick if you agree
 
An acknowledgement of this Application will be sent to you at the email address above. Please contact us immediately if you do not receive this acknowledgement.


Expectations of the Grocery Charity Ball Beneficiary

Beneficiary Benefits

The selected Beneficiary Charity will become the recipient of the proceeds from the Grocery Charity Ball held in 2011. In past years this has ranged $100,000 donated to Cystic Fibrosis in 2004, to $500,000 donated to Life Education in 2008.

However, it should be noted -

  • The Grocery Charity Ball Trust gives no guarantee of funds raised at the 2011 Grocery Charity ball and the funds subsequently donated to the Beneficiary Charity.
  • The disbursement of the funds raised at the 2011 Grocery Charity Ball is at the discretion of the Grocery Charity Ball Trustees, and amongst other considerations, takes into account the funds raised on the night, the funds pledges and subsequently collected, the expenses incurred on the night, and the needs to maintain the reserves of the Grocery Charity Ball Trust.
  • Funds will be remitted to the Beneficiary Charity as the cash flow of the Grocery Charity Ball Trust permits.

The Grocery Charity Ball Trust will actively promote the selected Beneficiary Charity throughout 2011, via publicity on all Grocery Charity Ball marketing, sales and public relations material.

Shortlisted Applicants

The Grocery Charity Ball Trustees typically shortlist 5 to 7 Beneficiary Charities to make a formal presentation to the Trust during the week commencing Monday 30 November 2010.

The shortlisted Beneficiary Charities will be decided the week commencing Monday 8 November 2010, and successful shortlisted Applicants will be notified that week with a time. date and place to make a presentation the following week. Those Beneficiary Charities that are unsuccessful will also be notified that week.

The formal presentation by the successful shortlisted Applicants will be -

  • The week commencing Monday 30 November at a time and date designated by the Grocery Charity Ball Trustees.
  • At a venue in Auckland.
  • Have a maximum duration of 30 minutes.

The actual nature of the presentation will be left to the discretion of the Beneficiary Charity.

The Successful Applicant

Will be notified within 48 hours of their formal presentation. The unsuccessful shortlisted Applicants will be notified by Monday 30 November 2010.

Whilst the Grocery Charity Ball will promote and fund the selected Beneficiary Charity, it is also anticipated that the selected charity will in return ....

  • Promote the Grocery Charity Ball throughout 2011.
  • Actively assist in maximising the success of the 2011 Ball.
  • Enhance market reception of the Grocery Charity Ball event and brand in the future.

More specifically, that includes -

  • The Grocery Charity Ball Trust will be promoted by the selected Beneficiary Charity as a major sponsor for the duration of 2011 ... with recognition and publicity accordingly on the charity’s marketing collateral (including website, newsletter, etc).
  • The Grocery Charity Ball Trust will have access to the selected Beneficiary Charity's sponsors, donors and supporters for the purposes of helping secure table sales, auction items, and donations for the Ball.
  • The selected Beneficiary Charity will actively assist with the marketing and selling of the event by attending monthly planning meetings, assisting with the marketing and selling of tables.
  • The Beneficiary Charity will be asked to assist with manpower and other resources before and at the Ball.
  • The Beneficiary Charity will be required to take a major role in securing items for the Silent Auction.
  • The Beneficiary Charity will be asked to help secure items for the Live Auction.

Application Caveat

The Beneficiary Charity will be expected to do nothing to damage its own brand, or damage the brands of both the Grocery Charity Ball Trust and event. If in the Trustees’ view this happens, it will remain at their discretion to withdraw support for the selected charity and seek a new Beneficiary.

<<< Return to the application form

$205,000 Raised for StarJam

$205,000 Provides a Great Fillip to StarJam
A few weeks after all the pledges had been collected for the 2009 Grocery Charity Ball, the Trustees were thrilled to find that the final tally for the night exceeded $200,000 for just the third time in the Ball's history.

"It's been a fabulous response" said Grocery Charity Ball Trust Chairman Don Graham. "When we picked StarJam to be the 2009 Beneficiary, the Trustees believed that they were a very worthy charity. But it's great to have that confirmed by the grocery industry itself .. their enthusiasm to support StarJam has been fantastic!"

Julie Bartlett, Founder and Chief Executive of StarJam, was equally effusive. "We recognise that there's a lot of worthy charities out there competing for the donor dollar, so it was great to be chosen by the grocery industry as the beneficiary of the Ball. The funds will be life-changing for us .. and enable StarJam to do many of the things that were previously on our wish-list only."

Recently, Trustees of the Grocery Charity Ball handed over the BIG cheque to StarJam .. along with a real cheque that the bank will be happy to cash. Seven New Zealand charities have now benefited by more than $1.4 million from the six Balls that have been held since 2004.