Beneficiary Eligibility
Applications to be the Beneficiary of the 2009 Grocery Charity Ball have now closed. Applications to be a beneficiary of the 2010 Grocery Charity Ball will open on 1 September 2009 to any bona fide New Zealand-registered Charitable Trust.
The Grocery Charity Ball Trustees will take cognisance of -
- The potential for the funds raised by the Grocery Charity Ball Trust to make a major contribution to the work carried out by the potential Beneficiary Charity.
- The ability of the potential Beneficiary Charity to assist and continue the work of The Grocery Charity Ball Trust.
- Whether the potential Beneficiary Charity receives any government funding.
- Whether the potential Beneficiary Charity is already well supported by commercial sponsors.
- Whether the potential Beneficiary Charity has been a previous recipient of funds from a Grocery Charity Ball.
- The ability of the potential Beneficiary Charity to identify a specific project to which the funds can be allocated.
- The ability of the potential Beneficiary Charity to identify specific fund uses that can be used to capture $1,500 to $2,500 pledges on the night.
Beneficiary Benefits
The selected Beneficiary Charity will become the recipient of the proceeds from the Grocery Charity Ball held in 2010. In 2004, the Trust donated $100,000 to Cystic Fibrosis, in 2005 the Trust donated $150,000 to Project K, in 2006 the Trust donated $300,000 to Cure Kids, and in 2007, $500,000 was donated to Life Education.
However, it should be noted -
- The Grocery Charity Ball Trust gives no guarantee of funds raised at the 2010 Grocery Charity ball and the funds subsequently donated to the Beneficiary Charity.
- The disbursement of the funds raised at the 2010 Grocery Charity Ball is at the discretion of the Grocery Charity Ball Trustees, and amongst other considerations, takes into account the funds raised on the night, the funds pledges and subsequently collected, the expenses incurred on the night, and the needs to maintain the reserves of the Grocery Charity Ball Trust.
- Funds will be remitted to the Beneficiary Charity as the cash flow of the Grocery Charity Ball Trust permits.
The Grocery Charity Ball Trust will actively promote the selected Beneficiary Charity throughout 2010, via publicity on all Grocery Charity Ball marketing, sales and public relations material.
How to make a Preliminary Application
Preliminary applications for consideration to become the Beneficiary Trust of the 2010 Grocery Charity Ball will open on 1 September 2009 and must be in the hands of the Trustees by 5.00pm Friday 30 October 2009.
This preliminary application should be made to the Grocery Charity Ball Trust -
The application should include -
- The name of the Beneficiary Trust, the Beneficiary Trust's full contact details, and the details of the Applicant making the application on the Beneficiary Trust's behalf.
- An introduction to the Trust (This may simply be a referral to the Beneficiary Trust's website).
- Any special considerations that the Grocery Charity Ball Trustees should take into account when selecting the Beneficiary Trust.
- Acknowledgement that the expectations of the Beneficiary Trust as outlined on this page are understood and can be complied with.
Shortlisted Applicants
The Grocery Charity Ball Trustees typically shortlist 5 to 7 Beneficiary Charities to make a formal presentation to the Trust during the week commencing Monday 16 November 2009.
The shortlisted Beneficiary Charities will be decided the week commencing Monday 9 November 2009, and successful shortlisted Applicants will be notified that week with a time. date and place to make a presentation the following week. Those Beneficiary Charities that are unsuccessful will also be notified that week.
The formal presentation by the successful shortlisted Applicants will be -
- The week commencing Monday 16 November at a time and date designated by the Grocery Charity Ball Trustees.
- At a venue in Auckland.
- Have a maximum duration of 30 minutes.
The actual nature of the presentation will be left to the discretion of the Beneficiary Charity.
The Successful Applicant
Will be notified the within 48 hours of their formal presentation. The unsuccessful shortlisted Applicants will be notified by Monday 23 November 2009.
Whilst the Grocery Charity Ball will promote and fund the selected Beneficiary Charity, it is also anticipated that the selected charity will in return ....
- Promote the Grocery Charity Ball throughout 2010.
- Actively assist in maximising the success of the 2010 Ball.
- Enhance market reception of the Grocery Charity Ball event and brand in the future.
More specifically, that includes -
- The Grocery Charity Ball Trust will be promoted by the selected Beneficiary Charity as a major sponsor for the duration of 2010 ... with recognition and publicity accordingly on the charity’s marketing collateral (including website, newsletter, etc).
- The Grocery Charity Ball Trust will have access to the selected Beneficiary Charity's sponsors, donors and supporters for the purposes of helping secure table sales, auction items, and donations for the Ball.
- The selected Beneficiary Charity will actively assist with the marketing and selling of the event by attending monthly planning meetings, assisting with the marketing and selling of tables.
- The Beneficiary Charity will be asked to assist with manpower and other resources before and at the Ball.
- The Beneficiary Charity will be required to take a major role in securing items for the Silent Auction.
- The Beneficiary Charity will be asked to help secure items for the Live Auction.
Application Caveat
The Beneficiary Charity will be expected to do nothing to damage its own brand, or damage the brands of both the Grocery Charity Ball Trust and event. If in the Trustees’ view this happens, it will remain at their discretion to withdraw support for the selected charity and seek a new Beneficiary.
